Study Planner

In the study sidebar this is My week. It is the academic schedule for accounts whose plan includes it, at /app/study-planner. You can build that schedule by hand or ask for an AI plan. Calendar, board, and list are views of the same native tasks. A Tutor's learning sequence and review dates stay on that Tutor. They are not a second calendar here.

My week is available on Scholar plans that include the study-tools entitlement. Without that access the page says Build your study plan with Scholar and offers Upgrade to Scholar and Open RoxWhy plan options. That is the next step. It is not a failed load.

For an exam countdown, use the Exam in two weeks walkthrough, then open this page for the full planner reference.

The planner lives at /app/study-planner. The main sections are:

• /app/study-planner — overview of all goals and plans
• /goals — goal list and creation
• /plans — plan list and detail
• /board — kanban board across plans
• /calendar — scheduled task calendar
• /analytics — completion and time-spent charts
• /settings — planner preferences

Goals

Creating a goal

Goals capture what you want to achieve. A multi-step wizard guides you through the details. A goal does not by itself create a Tutor or an enrolment.

Step 1 — Basics and AI title generation

Enter a description of what you want to learn or accomplish. RoxWhy can generate a clear, focused goal title from your description using AI. Review and edit the suggested title before continuing.

Step 2 — Level and assessment

Set the academic level (for example secondary, undergraduate, or professional) and describe how you will be assessed — exam, assignment, project, or ongoing skill-building. This shapes the type and difficulty of tasks in the generated plan.

Step 3 — Study style and time

Choose your preferred study style (for example spaced repetition, intensive sessions, or daily practice) and set how much time per day or week you can commit. The AI planner uses this commitment to stay within a realistic workload.

Step 4 — Context and constraints

Add any context that affects scheduling:

• Existing commitments or busy periods.
• Topics you already know and want to skip.
• Topics you find most difficult and want extra time on.
• Any other constraints the planner should respect.

Step 5 — Review

Review a summary of your goal before saving. You can go back to any earlier step to adjust. When satisfied, save the goal. The goal is now listed under /goals and is ready for a study plan.

Editing a goal

Open any goal from the goal list and click Edit. You can update the title, description, level, assessment type, study style, time commitment, and constraints. Editing a goal does not automatically regenerate existing plans attached to it.

Plans you write yourself

When you create a plan, Generate with AI can be switched off. The page then says AI is off. You can add tasks manually after the plan is created—no suggestions will be generated automatically. Create Plan in that mode does not request an AI generation and does not spend AI tokens on task suggestions.

Add tasks on the plan, or use Quick add task on the calendar. Those tasks are the same native tasks as an AI plan. They can stay Unscheduled until you give them a time.

AI Study Plans

Generating a plan from a goal

Leave Generate with AI on, or click Generate plan from the goal, when you want RoxWhy to draft the schedule. That generation uses AI tokens. It follows the planner settings already saved for the account:

• Tasks are distributed across the available days between now and the goal's target date.
• The scheduler uses your timezone so task dates reflect your local calendar.
• Max tasks per day starts at 2 and can be set from 1 to 10. Max minutes per day starts at 120. AI plans schedule at most the task cap you saved. They do not use a fixed two-task rule for every account.
• Existing plan tasks and busy periods you described in the goal's constraints are taken into account to avoid conflicts.

Each generated task suggests one RoxWhy learning feature to use for that session — AI chat, quiz, flashcards, notes, podcast, or mind map. These are suggestions; you can change the activity on any task.

Generation takes a few seconds. If the AI model is unavailable, RoxWhy falls back to a deterministic plan so the planner remains usable.

Plan detail

After generation, the plan detail page shows:

• Plan name and linked goal.
• Target date and total number of tasks.
• A list of all tasks with their scheduled date, suggested activity, and current status.
• Buttons to add AI task suggestions, archive the plan, or edit plan settings.

Plans and Tasks

Task statuses

Every task in a plan has one of four statuses:

• To do — not yet started.
• In progress — actively being worked on.
• Done — completed.
• Skipped — intentionally bypassed (for example a topic you already knew).

Move a task to a new status from the task list, the board, or the task dialog.

Start a task

On the plan, Start task opens that task for work at /app/study-planner/tasks/<task>. The task title on the same card opens the editor. On the calendar or board, choosing the task still opens the editor. Edit task on the focused page is that editor. Starting does not put you in the editor first.

The focused page shows the task title, the subject when one is attached, and Unscheduled when the task has no time.

Start focus begins a timer kept in this browser. Pause stops it, and Resume continues it. Refreshing the page keeps that time here. The timer alone does not write the task record.

Minutes and Notes are what you save:

• Save session stores the note and minutes. Leave Mark this session complete unticked to keep the session incomplete. The task can stay to do, and an official grade stays as it was.
• To finish the session, tick Mark this session complete and choose Save session, or choose Save & complete directly. Ticking the box alone does not save anything.
• If a save is already waiting, the form says This save is already frozen. A later completion is a new session. Retry save sends that same save again. It does not turn an incomplete save into a completed one.
• After a receipt is saved, Study again starts a new session. A later completion does not change the earlier receipt.

Leaving a chat and coming back does not complete the task. Completion is only the explicit save above.

A Tutor on this task

A Tutor is optional. Choose No Tutor for this session to study without one. RoxWhy does not match a Tutor by subject name, and it does not create a Tutor from the task.

When you pick one:

• If the page asks, tick This Tutor is for my own study on this account.
• Remember for this task keeps that choice. Clear saved Tutor removes it. Change Tutor picks a different one.
• Study with Roxy asks the chosen Tutor for help. It does not open the assessed lesson.
• Continue lesson continues that Tutor's assessed lesson or check.
• After the launch is confirmed, Continue in Roxy reopens the same session. In the session, Back to the task name returns to this task.
• If a lesson is already open, choose Resume the lesson that is already open. A pending lesson stays that same lesson.
• If the launch is not confirmed, Retry uses the same session.

A current plan is required before starting a new Tutor session means a new Tutor session is outside the current plan. An incomplete save you already made can still be retried as that same save. That retry stays incomplete, and it does not turn the rest of My week back on.

The Study receipt names what was saved: Self-reported, Activity, Supported practice, Checked practice, Independent check, or an unknown or unavailable line. A self-reported note and its minutes are preparation. Checked or independent evidence is learning evidence only when the receipt says so. An unavailable line is not a zero, and none of these lines is an official grade.

A Cell Studio investigation saved here appears under Saved notes as Learner-reported preparation. Not checked or independent mastery. Open Show the full note to read a long note, then use Source to open that lab. See Cell Studio.

Editing tasks

Open the editor from the task title, from the calendar or board, or from Edit task. From there you can:

• Edit the task title and description.
• Change the scheduled date.
• Change the suggested activity (AI chat, quiz, flashcards, notes, podcast, or mind map).
• Update the status.
• Log time spent.
• Set an email reminder.

Archiving a plan

From the plan detail page, select Archive. Archived plans are removed from active views but remain accessible from the archived plans list. Archiving does not delete task history or logged time.

Adding AI Tasks

To fill gaps in a plan or extend it with more practice, click Add AI tasks from the plan detail page. RoxWhy suggests additional tasks based on the goal's remaining time, uncovered topics, and your study style. Review the suggestions and accept the ones you want. Requesting or regenerating AI suggestions uses AI tokens. Adding the suggestions you choose saves them as tasks; it does not run the full-plan scheduler. Review their dates and workload after adding them. Adding a task yourself does not use AI tokens.

Board

The board at /board shows all active plan tasks across every plan in a kanban layout with columns for To do, In progress, Done, and Skipped.

To move a task between columns, drag the card and drop it onto the target column — this updates the task's status. You can also use the Move to… status control on each card if you prefer not to drag (handy on touch devices). Use the board to get a single view of everything you are currently working on across multiple goals and plans.

Calendar

The calendar at /calendar shows your scheduled tasks in three views:

• Day — all tasks scheduled for a single day.
• Week — tasks laid out across the current week.
• Month — a monthly overview with task counts per day.

Click a task on the calendar to open the editor and update status, log time, or change the scheduled date. Use Start task on the plan when you want the focused page instead. The calendar is internal to RoxWhy. There is no sync with Google Calendar, the personal board, or any external calendar.

Unscheduled work and catch-up

A task with no time is Unscheduled. It stays on the plan until you give it a time or skip it. Nothing moves it onto the personal board, and nothing copies a personal-board card here.

On an upcoming assessment in Subjects, work that does not fit says how many sessions need a time. Catch up / change date previews a new arrangement before you keep it. Completed sessions and a fixed deadline stay put. Change Max tasks per day or Max minutes per day in planner settings, shorten a task, or skip optional work, then preview again. A due review on a Tutor is that Tutor's sequence. Catch-up does not reset it.

Live AI Suggestions

RoxWhy monitors each plan and surfaces health information and suggestions on the plan detail page.

Plan health

The plan health panel shows:

• On-track percentage — what proportion of tasks due so far are completed or in progress.
• Overdue count — tasks whose scheduled date has passed without being completed or skipped.
• Risk level — an overall assessment (low, medium, or high) based on the on-track percentage and the time remaining before the goal's target date.

Suggestions

Based on plan health, RoxWhy may suggest one or more of the following actions:

• Trim — remove lower-priority tasks to reduce overload.
• Split — break a large or complex task into two smaller tasks.
• Reprioritise — reorder tasks to put the most important work earlier in the schedule.

Each suggestion can be accepted or dismissed. Accepting applies the change immediately. Dismissing records your feedback so the AI can avoid surfacing the same suggestion again.

Time Tracking and Analytics

Logging time

Open Start task from the plan, or the focused task page, and enter Minutes and Notes. Choose Save session or Save & complete as described above. Each new study session is recorded separately; retrying a waiting save preserves that same record.

Analytics

The analytics page at /analytics shows:

• Per-goal completion — percentage of tasks completed for each goal.
• Time spent — total logged hours per goal, broken down by activity type where available.

Use analytics to see which goals are progressing well and which need more attention.

Email Reminders

You can set an email reminder on any individual task from the task dialog. Choose a reminder time when editing the task. RoxWhy sends the reminder email automatically near the scheduled time. No additional configuration is needed. Reminders are sent to the email address associated with your RoxWhy account.

Settings

Planner settings are at /app/study-planner/settings. Max tasks per day and Max minutes per day are the caps an AI plan uses. The starting values are 2 tasks and 120 minutes. Saving a different cap changes later AI plans. It does not rewrite tasks you already placed by hand.