Study Planner

Study Planner turns learning goals into structured, AI-generated plans. It schedules tasks against your calendar, tracks your progress across a board and calendar view, logs time, and surfaces live AI suggestions to keep your plan on track. All AI features are free for signed-in RoxWhy users.

The planner lives at /app/study-planner. The main sections are:

• /app/study-planner — overview of all goals and plans
• /goals — goal list and creation
• /plans — plan list and detail
• /board — kanban board across plans
• /calendar — scheduled task calendar
• /analytics — completion and time-spent charts
• /settings — planner preferences

Goals

Creating a goal

Goals capture what you want to achieve before the planner generates a study schedule. A multi-step wizard guides you through the details.

Step 1 — Basics and AI title generation

Enter a description of what you want to learn or accomplish. RoxWhy can generate a clear, focused goal title from your description using AI. Review and edit the suggested title before continuing.

Step 2 — Level and assessment

Set the academic level (for example secondary, undergraduate, or professional) and describe how you will be assessed — exam, assignment, project, or ongoing skill-building. This shapes the type and difficulty of tasks in the generated plan.

Step 3 — Study style and time

Choose your preferred study style (for example spaced repetition, intensive sessions, or daily practice) and set how much time per day or week you can commit. The AI planner uses this commitment to stay within a realistic workload.

Step 4 — Context and constraints

Add any context that affects scheduling:

• Existing commitments or busy periods.
• Topics you already know and want to skip.
• Topics you find most difficult and want extra time on.
• Any other constraints the planner should respect.

Step 5 — Review

Review a summary of your goal before saving. You can go back to any earlier step to adjust. When satisfied, save the goal. The goal is now listed under /goals and is ready for a study plan.

Editing a goal

Open any goal from the goal list and click Edit. You can update the title, description, level, assessment type, study style, time commitment, and constraints. Editing a goal does not automatically regenerate existing plans attached to it.

AI Study Plans

Generating a plan from a goal

From the goal detail page, click Generate plan. RoxWhy creates a calendar-aware plan:

• Tasks are distributed across the available days between now and the goal's target date.
• The scheduler respects your timezone so task dates reflect your local calendar.
• A maximum of two tasks per day are scheduled to avoid overloading any single day.
• Existing plan tasks and busy periods you described in the goal's constraints are taken into account to avoid conflicts.

Each generated task suggests one RoxWhy learning feature to use for that session — AI chat, quiz, flashcards, notes, podcast, or mind map. These are suggestions; you can change the activity on any task.

Generation takes a few seconds. If the AI model is unavailable, RoxWhy falls back to a deterministic plan so the planner remains usable.

Plan detail

After generation, the plan detail page shows:

• Plan name and linked goal.
• Target date and total number of tasks.
• A list of all tasks with their scheduled date, suggested activity, and current status.
• Buttons to add AI task suggestions, archive the plan, or edit plan settings.

Plans and Tasks

Task statuses

Every task in a plan has one of four statuses:

• To do — not yet started.
• In progress — actively being worked on.
• Done — completed.
• Skipped — intentionally bypassed (for example a topic you already knew).

Move a task to a new status from the task list, the board, or the task dialog.

Editing tasks

Click any task to open the task dialog. From there you can:

• Edit the task title and description.
• Change the scheduled date.
• Change the suggested activity (AI chat, quiz, flashcards, notes, podcast, or mind map).
• Update the status.
• Log time spent.
• Set an email reminder.

Archiving a plan

From the plan detail page, select Archive. Archived plans are removed from active views but remain accessible from the archived plans list. Archiving does not delete task history or logged time.

Adding AI Tasks

To fill gaps in a plan or extend it with more practice, click Add AI tasks from the plan detail page. RoxWhy suggests additional tasks based on the goal's remaining time, uncovered topics, and your study style. Review the suggestions and accept the ones you want. Accepted tasks are added to the plan and scheduled following the same rules (max two per day, conflict avoidance, timezone-aware).

Board

The board at /board shows all active plan tasks across every plan in a kanban layout with columns for To do, In progress, Done, and Skipped.

To move a task between columns, drag the card and drop it onto the target column — this updates the task's status. You can also use the Move to… status control on each card if you prefer not to drag (handy on touch devices). Use the board to get a single view of everything you are currently working on across multiple goals and plans.

Calendar

The calendar at /calendar shows your scheduled tasks in three views:

• Day — all tasks scheduled for a single day.
• Week — tasks laid out across the current week.
• Month — a monthly overview with task counts per day.

Click any task on the calendar to open the task dialog and update status, log time, or change the scheduled date. The calendar is internal to RoxWhy. There is no sync with Google Calendar or any external calendar service.

Live AI Suggestions

RoxWhy monitors each plan and surfaces health information and suggestions on the plan detail page.

Plan health

The plan health panel shows:

• On-track percentage — what proportion of tasks due so far are completed or in progress.
• Overdue count — tasks whose scheduled date has passed without being completed or skipped.
• Risk level — an overall assessment (low, medium, or high) based on the on-track percentage and the time remaining before the goal's target date.

Suggestions

Based on plan health, RoxWhy may suggest one or more of the following actions:

• Trim — remove lower-priority tasks to reduce overload.
• Split — break a large or complex task into two smaller tasks.
• Reprioritise — reorder tasks to put the most important work earlier in the schedule.

Each suggestion can be accepted or dismissed. Accepting applies the change immediately. Dismissing records your feedback so the AI can avoid surfacing the same suggestion again.

Time Tracking and Analytics

Logging time

Open the task dialog for any task and enter the time you spent on that session. You can log time multiple times for the same task — each entry is recorded separately and summed for the task total.

Analytics

The analytics page at /analytics shows:

• Per-goal completion — percentage of tasks completed for each goal.
• Time spent — total logged hours per goal, broken down by activity type where available.

Use analytics to see which goals are progressing well and which need more attention.

Email Reminders

You can set an email reminder on any individual task from the task dialog. Choose a reminder time when editing the task. RoxWhy sends the reminder email automatically near the scheduled time. No additional configuration is needed. Reminders are sent to the email address associated with your RoxWhy account.

Settings

Planner settings are at /app/study-planner/settings. From settings you can adjust planner-wide preferences such as default study style and daily task limits.