Learning Workspace

RoxWhy combines tutoring, source-grounded study, writing support, visual explanations, notebooks, memory, and RoxBots in one place.

If you want a timed walkthrough instead of this manual, start with Your first 15 minutes or pick a job from Try this.

Find your tools

The study sidebar shows Today, Subjects, My week, Progress, and Ask Roxy. More shows Library and All tools. All tools keeps the specialist destinations and older saved-work links for accounts that include them. A row that says Your access does not include this is an access explanation. No matching tools means the search text matched nothing. A saved open-section preference can collapse a group. Ask Roxy stays visible with the primary destinations.

Personal board at /app/learn/kanban is informal work. My week's board at /app/study-planner/board is the academic schedule. Nothing here moves cards from one board to the other. Learning Space remains available. It is an older saved-work home, and Today is the page you land on after setup when no return address was kept.

Recent chats stay in the sidebar history as well as in chat history and archived chats.

Library readiness

Start from one allowed file or an item already in Library, then use that item's own action. Search and filters choose what you see. The write destination is the workspace you confirm. Creating a book, course, or upload asks Save to workspace before the new record is written. Cancelling leaves the existing material count unchanged. A worksheet you already selected can go into a new reading collection without a second upload or a second selection, and you can remove it before creating the collection.

Account files in File library are separate from workspace records in Library. Original sources and generated materials keep their own origin. A material shows Queued, Processing, Ready, Failed, or Unavailable. Shared books keep the read or edit access you already have. An upload, or an answer that looks like a citation, is evidence only after the source is the one the answer used.

If Reading cannot read a PDF, the message is This PDF could not be read. Try exporting a fresh PDF or choose another file. A password-protected PDF asks you to export a copy without a password or choose another file. The add-material form keeps Remove on that file, plus Cancel and Upload, so you can remove it and choose a replacement. The message stays on the form. It does not show a parser path.

Progress meanings

Progress at /app/progress keeps three sections:

• Preparation and activity is time, task completion, and page views, including reading position. The native counter Planner and Tracker AI shows Recorded requests (30d) from Planner and Tracker. Chat, Reading suggestions, and Tutor usage stay on AI tokens.
• Checked learning and practice is independent checks, saved-tutor learning, and question practice. Practice stays off official grades. Viewing the page does not email a parent or mentor.
• Official results are school results for accounts whose plan includes them.

An empty line such as No reading activity yet or No practice records yet is an empty record. A line that could not be loaded, or a plan that does not include official results, is unavailable. Neither empty nor unavailable is a zero score. Progress does not combine the three sections into one readiness or mastery score, and it does not promise a grade change. Progress shows the signed-in account’s records and saved tutors. Sharing a tutor report stays an explicit, scoped consent on the tutor.

Core workspace areas

Chat

Use Chat for normal tutoring: explanations, examples, follow-up questions, and source-grounded answers from your knowledge bases.

Good for:

• "Explain this in plain English."
• "Give me an example and then ask me to try one."
• "Use my uploaded notes to answer this."

Deep Solve

Use Deep Solve when a question is hard enough to need planning, step-by-step reasoning, checking, or a more careful answer.

Good for:

• Multi-step maths or science problems.
• Reasoning through a programming issue.
• Breaking down an assignment question.
• Checking a solution path before moving on.

Quiz

Use Quiz to generate practice questions from a topic or knowledge base. Save useful questions in the Question Bank when you want to revisit them.

Good for:

• Quick recall checks.
• Exam revision.
• Finding weak spots.
• Turning notes into active practice.

Learning Pack

Use Learning Pack when you want a visual map and practice quiz in one flow. By default it creates an interactive HTML concept map, followed by five practice questions. Optional settings let you choose another supported map format or question mix so you can move from understanding to recall.

Good for:

• Turning a topic or knowledge base into a study pack.
• Seeing how ideas connect before testing yourself.
• Preparing for a quiz or short exam.
• Reviewing weak spots after a missed question.
• Exporting a structured revision artefact.

Deep Research

Use Deep Research when you need a structured research path or a report-style answer. Keep it focused and check sources before relying on the result.

Good for:

• Comparing ideas.
• Building a reading plan.
• Summarising source material.
• Preparing research notes.

Visualize

Use Visualize when a diagram, chart, concept map, or visual explanation would make the topic easier to understand.

Good for:

• Processes and cycles.
• Timelines.
• Cause-and-effect relationships.
• Concept maps.
• Simple charts and diagrams.

Co-Writer

Use Co-Writer to turn rough material into writing you can review and revise.

Good for:

• Outlines.
• Drafts.
• Study guides.
• Summaries.
• Rewriting unclear notes.

Book Builder

Use Book Builder when a topic needs a structured learning path. It can organise a topic into chapters, examples, review prompts, quizzes, and notes.

Good for:

• A new subject area.
• Exam preparation.
• A reading list.
• Building a reusable study guide.

Knowledge bases

Knowledge bases hold the source material RoxWhy should use. Create separate knowledge bases for different subjects, exams, projects, or reading lists.

Use knowledge bases for:

• PDFs.
• Notes.
• Worksheets.
• Slides.
• Markdown or text files.
• Drafts and research notes.

Keep names clear, for example:

• Year 9 Biology - Term 2
• English Essay - Macbeth
• Algebra Revision
• Programming Project

RoxBots

RoxBots are reusable subject helpers. Each RoxBot can keep a role, instructions, memory, and source context for the subject it supports.

Use RoxBots when:

• You study the same subject every week.
• You need a consistent teaching style.
• You want a tutor connected to a knowledge base.
• You are preparing for an exam or project over multiple sessions.

Examples:

• Socratic maths tutor.
• Patient writing coach.
• Biology revision tutor.
• Programming project helper.
• Reading-list tutor.

Watching marks

Immersive Watching can save a point or range with a note. Select a saved mark to return to that moment, or edit or delete the mark. Suggest marks uses AI tokens and shows proposed review points. Choose Save mark to keep a suggestion; it is not saved automatically.

Interface language

Preferences includes Polski for the learning workspace. The choice is saved and survives reopening Learn. Polish is a partial catalogue: some learning tools and skill descriptions use English fallback.

Notebooks and Question Bank

Use notebooks to keep important records from chat, Co-Writer, Book Builder, or research sessions.

Use the Question Bank to revisit generated quiz questions, mistakes, and practice prompts. Practice starts native practice from the displayed collection and returns to that collection when you finish. In Chat, the Question Bank picker keeps your selected questions when you change a material or category filter; apply the selection to keep it for the next opening.

Save:

• Summaries you want to revise.
• Questions you missed.
• Drafts or outlines you want to improve.
• Follow-up questions for class.
• Useful source-grounded explanations.

Memory

Open Memory at /app/learn/memory. In managed RoxWhy the profile summary is labelled About you. Choose Edit summary, change the text, then Save. Cancel drops the edit. The draft belongs to the summary you opened. Switching summaries does not carry that draft across. If saving fails, Memory says Could not save this summary. Your draft is still here. The next successful Save is what writes it. Saving a summary leaves the original activity and its history in place.

Preferences at /app/learn/preferences are a separate page. Students should still check facts, calculations, and assignment-specific requirements.

AI tokens

AI-token usage depends on the mode, model, prompt length, source retrieval, and amount of work requested. Longer conversations, large documents, deep reasoning, research, writing, and visual workflows can use more tokens.

See AI Tokens and Top-Ups for the billing and support details.

Recommended first workflow

1. Create one knowledge base for the current subject.
2. Upload class notes or a short reading.
3. Ask Chat for a plain-language explanation.
4. Ask Learning Pack for a concept map plus practice questions, or ask Quiz if you only need questions.
5. Save mistakes or useful explanations to a notebook.
6. Create a RoxBot if this is a subject you will return to.
7. Check AI-token usage after a longer session.

For a continuing subject, create Roxy Tutor rather than another one-off chat. Writing, Books, Courses, and Immersive Reading are covered in Co-Writer, Books, Courses, and Reading.